Senior Commercial Loan Documentation Specialist – 1558469


Greater Commercial Lending

Position Description



Position Title:              

Senior Commercial Loan Documentation Specialist


Loan Closing

Reports To:                

Loan Closing Manager

FLSA Status:              




Incentive Eligible?


Approval Date:           

April 2022

Position Summary: The Senior Commercial Loan Documentation Specialist is responsible for ensuring all required due diligence items are received and reviewed in order to prepare and produce complex commercial loan documentation closing packages. The Specialist engages loan related third party vendors (ie, title companies, legal counsel, collateral monitoring services, etc.) and interacts with all areas of the organization, providing loan closing status updates, recognizing and escalating issues as applicable; and ensuring a complete commercial loan eFile is maintained throughout the closing process supporting the ability to sell the loan to participants and/or investors in the future.   

Essential functions:  

1.                 Demonstrate appropriate level of knowledge and ability to prepare and review new loan documentation for the most complex types of commercial loan closings including SBA, USDA, conventional & real estate construction loans; as well as for participation buy-ins, loan modifications and renewals. 

2.                 Partner with Relationship Officer, Credit Admin and outside vendors to ensure final loan documentation package complies with loan approval; all applicable fees have been collected and distributed accordingly; internal ‘good faith’ accounts are reconciled; and exceptions are approved and follow up items are tracked.

3.                 Perform quality assurance review of all drafted loan closing documents, ensuring documents are thoroughly reviewed and adhere to final loan approval–whether prepared internally by closing team or externally by legal counsel. Ensure outstanding follow up items are defined and tracked prior to boarding to core system -including documentation and financial requirements; as well as setting up the eFile and ensuring required documents are labeled and filed appropriately.

4.                 Collaborate with coworkers, internal departments, and external vendors to achieve the highest level of customer service while ensuring Closing department policies, procedures and guidelines; as well as service levels for quality, accuracy and timeliness, are maintained and any deviation thereof is escalated appropriately.

5.                 Review and assess daily assignments and make recommendations for improvement as needed; serve as subject matter expert for closing department, complete projects as assigned and diligently work to cross train other employees. 


Additional Competencies:


•     Action oriented

•     Collaborates

•     Communicates effectively

•     Manages complexity

•     Decision quality


C.A.R.E. Element Requirements


As a Greater Nevada employee you are expected to promote the products, services and image of Greater Nevada on a continuing basis to personnel, members, volunteers, business partners and the community at-large by demonstrating the employee’s elements of Greater Nevada’s C.A.R.E. culture that are Competence, Attitude, Relationship Building, and Effectiveness through appropriate words and actions.


The requirements listed below are representative of the knowledge, skill and/or abilities required of you in order to perform this job successfully.




1.                 Work independently to organize and prioritize tasks, manage time to meet deadlines, analyze requests, understand issues and develop appropriate solutions.


2.                 Possess ability to effectively identify, analyze and solve problems.


3.                 Practice a high level of attention to detail when performing job functions.


4.                 Possess knowledge and maintain up-to-date information related to procedures and reporting guidelines.  


5.                 Understand and apply statutory and regulatory compliance matters as appropriate for your position.  


6.                 Communicate clearly and concisely via an appropriate level of verbal, written, and presentation skills. Also possess the ability to read, comprehend and explain applicable documentation. 


7.                 Proficiently utilize a computer and the software applicable to this position. 


8.                 Possess the ability to accurately perform basic arithmetic operations and calculations as appropriate for your position. 




9.                 Display a consistent positive demeanor towards members, prospective members, business partners, the general public, your coworkers and other Greater Nevada businesses and departments.


10.             Actively support a positive culture as well as demonstrate the Passion and Core Values of Greater Nevada via personal actions and business decisions made. 

11.             Deliver quality service to support functions within Greater Nevada and to members with whom business is directly conducted.


12.             Maintain appropriate levels of confidentiality by exercising sensitivity toward the nature of issues associated with member and non-member information.


Relationship Building


13.             Actively support the vision of the Board of Directors and President/CEO by working cooperatively and cohesively on service and operational matters with coworkers, department managers, and senior and executive management. 


14.             Develop and maintain effective working relationships with members of assigned department, management and team members in other departments and business units within Greater Nevada.


15.             Develop and maintain effective relationships with applicable business partners when applicable. 


16.             Cultivate appropriate relationships outside of the organization through active involvement in community service opportunities.




17.             Demonstrate Greater Nevada’s Passion “To Help More People Live Greater” through actions and business decisions involving members, employees, business and community partners.  


18.             Demonstrate a high level of initiative and ownership of job functions.


19.             Participate in scheduled meetings and department functions.


20.             Assist with the achievement of Greater Nevada’s Strategic Business Plan and Scorecard goals. 


21.             Make contributions with ideas to grow revenue, increase efficiencies, mitigate risk, resolve operational issues and take appropriate actions to inspire others to Live Greater.


22.             Exercise initiative and provide constructive input regarding policies and procedures applicable to assigned areas of responsibility within Greater Nevada. 


23.             Assure the safety and security of employees and members by identifying and communicating opportunities for improvement. 



Physical Demands:  


While performing the duties of your job, you may regularly be required to sit and use a keyboard (including repetitive motions with hands, fingers, arms, etc.). You may also frequently be required to stand, walk, and reach with hands and arms, bend, and kneel. 


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